The Institute for Culture and Ecology (ICE) is a national indigenous Non-Governmental Organization (NGO) that was started in 2006 and is registered in Kenya under the NGO Coordination Act. ICE vision is one of empowered communities living in healthy ecosystems. ICE mission is to promote harnessing of indigenous knowledge for environmental conservation and sustainable livelihoods of local communities. ICE is desirous to improve its cash management, fixed asset management, financial data entry and reporting for improved financial management resulting to increased effectiveness and efficiency in its financial operations. Therefore, ICE would like to procure SAGE 200 Evolution ERP. Click here for a more detailed terms of reference. Interested service providers should submit their technical and financial proposal by email to; procure@icekenya.org and CC martin@icekenya.org by 10th November, 2023 at 5.00pm. Only proposals submitted through the emails provided will be accepted.
The Institute for Culture & Ecology is sourcing for Medical Insurance cover quotations for year 2023/2024 from qualified medical insurance service providers. Kindly send expression of interest to Institute for Culture and Ecology for more details. The expression of interest with profile of the company should be sent to procure@icekenya.org and copied to martin@icekenya.org by 5.00pm Friday, 31st May 2023.
Institute for Culture and Ecology-ICE wishes to re-advertise the sale of motor vehicle Toyota RAV4 KCH 692U. See attached poster and photos for more details and viewing. Deadline for bidding is 27th October 2022.
Development of an interactive Map for Institute for Culture and Ecology’s Project Areas Background Institute for Culture and Ecology (ICE) is a Kenyan non-governmental organization (NGO) that was established in 2006 under the NGO Coordination Act. ICE was established in response to a clear need in Kenya to promote culture\’s inherent and natural role in environmental and resource management. The organization works with communities to rediscover the significance of local knowledge and naturally endowed resources/potentials in improving livelihoods and conserving the environment leading to livelihood improvement for communities. ICE mandate is to promote environmental conservation and natural resource management through buttressing traditional knowledge in community-based environmental and resource management initiatives and facilitating cultural-based learning that would lead to social and ecological wellbeing of the earth community. ICE wishes to hire an external consultant to develop an interactive map that will capture project areas and initiatives the organisation is involved in. The map will be uploaded in the organization’s website hence should be compatible with a website built on WordPress Operating System. 2. Objective of the assignment The purpose of this consultancy is to develop an interactive map of ICE project areas with the different initiatives undertaken, and provide training to technical staff so that they are able to update and maintain the maps on their own. 3. Expected Results and Deliverables The consultant is expected to; Submit a proposal including methodology, support strategy, work plan and budget to ICE. Develop one interactive map that will be incorporated into ICE’s website. Submit final maps (soft and hard copy) and present to ICE. Undertake a training session for ICE’s technical staff on the whole process of interactive map maintenance and updates. 4. Qualifications To qualify for this assignment, the consultant should possess the following qualifications: Minimum of Bachelor’s Degree in GIS and remote sensing Good understanding and knowledgeable in QGIS or ArcGIS Three years’ experience in collection, management, manipulation, analysis, modelling and dissemination of spatially referenced information and development of maps. Demonstrate competence in map development Highly effective team player. Good communication skills Fluent in spoken and written English Attention to detail 5. Duration of the assignment and starting period The consultant will be expected to undertake the task within three weeks from the day of signing the contract and remittance of the deposit by ICE. 6. How to apply Qualified and interested candidates should send their application and CV highlighting relevant experience and a technical proposal, including budget to procure@icekenya.org and cc. martin@icekenya.org and info@icekenya.org by 23rd October, 2022.
Terms of Reference Submission Deadline: 2nd September, 2022 Background The Institute for Culture and Ecology (ICE) is a Kenyan non-governmental organization (NGO) that was established in 2006 under the NGO Coordination Act. ICE was established in response to a clear need in Kenya to promote culture\’s inherent and natural role in environmental and resource management. ICE works with communities to rediscover the significance of local knowledge and naturally endowed resources/potentials in improving livelihoods and conserving the environment. As a result, communities can take control of their own development and break free from the cycle of poverty. Nationally, regionally, and globally, ICE collaborates with like-minded organizations, institutions, and individuals. About the assignment The Institute for Culture and Ecology (ICE) seeks to engage a web designer to re-design the organization’s website www.icekenya.org to a more navigable and modernized site. The new site is aimed at helping ICE to achieve the mandate of promoting environmental conservation and natural resource management; enhancement of indigenous knowledge in community-based environmental and resource management initiatives; and facilitating cultural-based learning leading to social and ecological wellbeing of biodiversity. Goal of the assignment To refurbish ICE website to a user-friendly site that will be instrumental for information and knowledge sharing. The website will be key to ICE’s mission, vision and objectives as outlined in the organization’s strategic plan 2022-2026. Scope of the assignment The vendor is expected to; Dynamize ICE website and social media pages Design website and social media banners Link website to ICE social media pages Upload new content Upload photos and videos Update plugins Update Google Map Increase the existing websites dynamism Update SEO Update website security Align website fonts Obligations of ICE as the contracting authority The contracting authority shall be obliged to; Provide all documents necessary for the review Provide a website outline with menu labels and desired sub-menus Provide Content including text, photos and videos Pay the agreed charges – 30% at commencement and clear the remaining 70% balance after completion of assignment. Deduct and submit withholding tax to KRA as required by the laws of Kenya Obligations of the consultant Develop a website with 10 main navigation bars and their sub-pages using WordPress Content Management System Complete the assignment within a month after signing of contract Maintain confidentiality in all his/her dealings with ICE Return all the materials both hard and soft shared by ICE (in case any) Submit a draft within 10 days for review Train dedicated ICE staff on website management NB: The vendor shall not sub-contract another party to undertake the assignment. Qualifications Vendor’s Profile, Qualifications, and skills To qualify for this assignment, the vendor should possess the following skills Professional training in web design (Degree of diploma in web design) Proficiency in English Possess excellent editing skills for content and photos Excellent communication skills Creative and passionate about design Have an eye for detail Ability to build a website using WordPress Content Management System How to apply Qualified and interested vendors are invited to submit their expression of interest to undertake the above assignment by sending a quotation 2nd September, 2022 to procure@icekenya.org and cc. martin@icekenya.org and info@icekenya.org. Please send your quotation together with an indication of your availability, detailed profile (CV) and portfolio showcasing similar assignments. Also provide in the technical proposal an interpretation of the Terms of Reference and work plan.
Reporting to: Director Location: Garden Estate, off Thika Road, along Garden Estate Road, Kenya Contract: 1 year renewable (subject to satisfactory performance) The Institute for Culture and Ecology (ICE) is a national indigenous non-governmental organization (NGO) that was started in 2006 and is registered in Kenya under the NGO Coordination Act. ICE accompanies communities in rediscovering the value of local knowledge and local resources in livelihoods improvement and environmental conservation. ICE is seeking to recruit a highly competent individual to fill the position of Advocacy, Gender and Communications Officer. Job summary The Advocacy and Communications will be responsible in developing, organizing and executing a wide range of activities to influence policy on natural resources, agriculture and community livelihoods and gender and increase the visibility of the organization, and its work within its project areas. The officer will also play an integral part in networking, and maintain strong organizational partnerships with different stakeholders and actors. Job Responsibilities. Develop advocacy/communication strategies and engagement plans in collaboration with the programme and project staff. Organize advocacy engagement and communication activities, media outreach and training. Support in development of content for annual newsletters, media, and other communication materials concerning ICE work. Create and maintain strong organizational partnerships with farmer groups, CBOs, county and national government, donor agencies and other likeminded organizations to achieve the intended goals. Ensuring that advocacy and communication activities are properly planned and implemented. Identify key opportunities in the short and long-term to influence policy processes. Support programme and project staff in capturing and documenting best practices and success stories. To represent the organization at meetings relevant to ICE work. Share the work of ICE with key constituents, funding partners, donor agencies, policy makers, network organizations and the media. Participate in project report writing and proposal development. Support in building collaboration with national, county government and civil society organizations and other relevant actors and stakeholders. Ensure gender mainstreaming in all programs of the organization. Carry out any other duties as may be assigned by the Director. Qualifications University degree in Agriculture, Environmental Science, Natural Resource Management, Community Development or a related degree from a reputable University. Five years demonstrable experience in communications and advocacy, working with farmer groups, community based organization, county and national government, donor agencies, and other like minded organizations. Experience in managing organization website, developing website content and managing social media accounts (twitter, Facebook, instagram, and Linkedin). Strong knowledge of local policy and advocacy context. Advanced working knowledge Ms Word, Ms Excel and Ms PowerPoint. Demonstrated knowledge and experience in Agroecology in an asset. Excellent written and oral skills in English and Kiswahili. Applicants who meet the above minimum requirements are invited to send application letter illustrating how they meet the above requirements plus a detailed curriculum vitae with names and full phone contacts of three (3) current referees and quote current and expected remuneration. Only shortlisted candidates will be contacted for interview. Applications should be addressed to; The Director, Institute for Culture & Ecology, P.O Box 6270-01000, Thika, Kenya. The application should be sent to procure@icekenya.org and cc. martin@icekenya.org by Wednesday, 4th August, 2021 at 5.00pm. Please do not fill the online application, only applications sent through the given emails will be accepted.
Reporting to: Director Location: Garden Estate, off Thika Road, along Garden Estate Road, Kenya Contract: 1 year renewable (subject to satisfactory performance) The Institute for Culture and Ecology (ICE) is a national indigenous non-governmental organization (NGO) that was started in 2006 and is registered in Kenya under the NGO Coordination Act. ICE accompanies communities in rediscovering the value of local knowledge and local resources in livelihoods improvement and environmental conservation. ICE is seeking to recruit a highly competent individual to fill the position of Monitoring & Evaluation Officer. Job summary The position holder will be responsible for taking a lead in monitoring and evaluation aspects of the organization projects, developing M&E tools, and ensuring their effective implementation in line with the organization’s thematic areas. The officer should have expertise in natural resource management, community livelihoods and development. Job Responsibilities Develop standardized M&E tools and ensure their implementation in line with the project’s thematic areas. Develop and review M&E work plan in line with the programme thematic areas and objectives. Work with the programme and project officers to ensure that programme indicators are tracked through regular field visits. Establish and maintain quality standards for data collection, analysis and reporting. Develop and manage a database system for monitoring and evaluation. Responsible for the collection and analysis of different data in relation to the project activities. Build the capacity of the programme and project staff to effectively implement the M&E tools and processes. Ensure programme reviews and planning. Support programme and project staff in capturing and documenting best practices and success stories. Support in projects reporting and project proposal development. Participate in networking forums for National and County governments and other relevant stakeholders. Carry out any other duties as may be assigned by the Director. Qualifications Bachelor’s Degree in Agriculture, Environmental Science, Natural Resource Management, Community Development, Post-graduate degree in Monitoring and Evaluation, or Project Management or related field from a University recognized in Kenya. Five years working experience in M&E related environmental context. Advanced working knowledge Ms Word, Ms Excel, Ms PowerPoint and computer statistical packaged. Demonstrated experience in capacity building. Demonstrated ability to meet deadlines and to write clearly and accurately. Excellent communication and interpersonal skills. Proven ability to work autonomously, in teams and multidisciplinary. Applicants who meet the above minimum requirements are invited to send application letter illustrating how they meet the above requirements plus a detailed curriculum vitae with names and full phone contacts of three (3) current referees and quote current and expected remuneration. Only shortlisted candidates will be contacted for interview. Applications should be addressed to; The Director, Institute for Culture & Ecology, P.O Box 6270-01000, Thika, Kenya. The application should be sent to procure@icekenya.org and cc. martin@icekenya.org by Wednesday, 4th August, 2021 at 5.00pm. Please do not fill the online application, only applications sent through the given emails will be accepted.
The Institute for Culture & Ecology is sourcing for Medical Insurance cover quotations for year 2021/2022 from qualified medical insurance service providers. Kindly send expression of interest to Institute for Culture and Ecology for more details. The expression of interest with profile of the company should be sent to procure@icekenya.org and copied to martin@icekenya.org by 5.00pm Friday, 7th May 2021.
Reporting to: Director Location: Garden Estate, off Thika Road, along Garden Estate Road, Kenya Contract: 2 year renewable (subject to satisfactory performance) The Institute for Culture and Ecology (ICE) is a national indigenous non-governmental organization (NGO) that was started in 2006 and is registered in Kenya under the NGO Coordination Act. ICE accompanies communities in rediscovering the value of local knowledge and local resources in livelihoods improvement and environmental conservation. JOB SUMMARY The position holder will be reporting to the Director and will be responsible for ensuring proper maintenance of ICE financial records and books of accounts and smooth functioning of all ICE finance department operations. This will include processing and recording of all financial transactions; all financial reporting to funders; and managing relationships with suppliers and partner organisations and ensuring the organization meets its statutory obligations on time. The position holder will support some human resource functions and administrative duties particularly supervising the finance and administration staff. SPECIFIC RESPONSIBILITIES Financial Ensure all payments are correctly authorised, recorded and paid. Ensure monthly reconciliation of all bank accounts done Ensure all financial transactions are correctly recorded in the accounting system Prepare monthly financial management accounts Ensure statutory deductions and other remittances are executed on time Support ICE Management in preparation of the annual budget and project specific budgets Ensure timely financial reporting Ensure donors financial reports are timely done and submitted Ensure up to date organization assets record and insurance cover Ensure organization finance, personnel policies and procedures are adhered Human resource Supervising finance and administration staff Ensuring staff records are updated Audit Facilitating external audits and implementing recommendations of audit management letter Implementing recommendations of accounting, systems & compliance audits commissioned by donor agency(ies) Grant Management Monitor grant and contract expenditures against original budgets; develop expenditure projections and provide guidance and feedback to the field team, the Director, and project program staff and liaise with the donors regarding financial status and future expenditures. Maintain and update Grants Master files and ensure adherence to the grant contractual obligations; Participate in fundraising for the organization. QUALIFICATIONS Professional and personal attributes Five (5) years’ experience in financial accounting and management Experience in project or grants finance management Experience in office management and logistical support Excellent written and spoken English Working experience with QuickBooks and any other current financial management systems/softwares Proactive approach to work, self-motivation and a team player Excellent inter-personal skills, ability to deal with people from different cultures Flexibility to work and adapt to changing demands and circumstances Ability to train basic skills on finance for non-finance personnel Academic Bachelor’s degree in Business, Commerce (Finance), Accounting (Essential). Minimum of CPA (K) Applicants who meet the above minimum requirements are invited to send application letter illustrating how they meet the above requirements plus a detailed curriculum vitae with names and full phone contacts of three (3) current referees and quote current and expected remuneration. Only shortlisted candidates will be contacted for interview. Applications should be addressed to The Director Institute for Culture and Ecology P.0.Box 6270-01000 Thika, Kenya www.icekenya.org They should be sent to: procure@icekenya.org and cc. martin@icekenya.org Closing Date for receiving of applications is Tuesday 20th October, 2020 at 5.00 pm.
Reporting to: Director Location: Garden Estate, Along Thika Road, Kenya Contract: 2 year renewable (subject to effective performance) The Institute for Culture and Ecology (ICE) is a national indigenous non-governmental organization (NGO) that was started in 2006 and is registered in Kenya under the NGO Coordination Act. ICE accompanies communities in rediscovering the value of local knowledge and local resources in livelihoods improvement and environmental conservation. JOB SUMMARY The position holder will be reporting to the Director and will be responsible for ensuring proper maintenance of ICE financial records and accounts and smooth functioning of all ICE Finance Department operations. This will include processing and recording of all financial transactions; all financial reporting to funders; and managing relationships with suppliers and partner organisations and ensuring the organization meets its statutory obligations on time, among other responsibilities. S/He will also assist in performing some administrative duties particularly supervising the Finance and Administration SPECIFIC RESPONSIBILITIES Financial Ensure all payments are correctly authorised, recorded and paid. Ensure monthly reconciliation of all bank accounts done Ensure all financial transactions are correctly recorded in the accounting system Prepare monthly financial management accounts Ensure statutory deductions and other remittances are executed on time Support ICE Management in preparation of the annual budget and project specific budgets Ensure timely financial reporting Ensure donors financial reports are timely done and submitted Ensure up to date organization assets record and insurance cover Ensure organization finance, personnel policies and procedures are adhered Human resource Supervising sub-ordinate staff Ensuring staff records are updated Audit Facilitating external audits and implementing recommendations of audit management letter Implementing recommendations of accounting, systems & compliance audits commissioned by donor agency(ies) Grant Management Monitor grant and contract expenditures against original budgets; develop expenditure projections and provide guidance and feedback to the field team, the Director, and project program staff and liaise with the donors regarding financial status and future expenditures. Maintain and update Grants Master files and ensure adherence to the grant contractual obligations; Participate in fundraising for the organization. QUALIFICATIONS Professional and personal attributes Five (5) years experience in multi-donor financial accounting and management Experience in office management and logistical support Excellent written and spoken English Working experience with QuickBooks and any other current financial management systems/softwares Proactive approach to work, self-motivation and a team player Excellent inter-personal skills, ability to deal with people from different cultures Flexibility to work and adapt to changing demands and circumstances Ability to train basic skills on finance for non-finance personnel Academic Bachelor’s degree in Business, Commerce (Finance), Accounting (Essential). Minimum of CPA (3) or equivalent qualification Applicants are invited to send application letter illustrating how they meet the above requirements plus a detailed curriculum vitae with names and full phone contacts of three (3) current referees. Only shortlisted candidates will be contacted. Applications should be sent to: procure@icekenya.org and cc. martin@icekenya.org Closing Date for receipt of applications is Monday 10th August 2020 at 5.00 pm. Please Note: Applications only submitted to emails given above. Institute for Culture and Ecology P.0.Box 6270-01000 Thika, Kenya www.icekenya.org
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