Terms of Reference

Submission Deadline: 2nd September, 2022

Background

The Institute for Culture and Ecology (ICE) is a Kenyan non-governmental organization (NGO) that was established in 2006 under the NGO Coordination Act. ICE was established in response to a clear need in Kenya to promote culture\'s inherent and natural role in environmental and resource management.

ICE works with communities to rediscover the significance of local knowledge and naturally endowed resources/potentials in improving livelihoods and conserving the environment. As a result, communities can take control of their own development and break free from the cycle of poverty. Nationally, regionally, and globally, ICE collaborates with like-minded organizations, institutions, and individuals.

About the assignment

The Institute for Culture and Ecology (ICE) seeks to engage a web designer to re-design the organization’s website www.icekenya.org to a more navigable and modernized site. The new site is aimed at helping ICE to achieve the mandate of promoting environmental conservation and natural resource management; enhancement of indigenous knowledge in community-based environmental and resource management initiatives; and facilitating cultural-based learning leading to social and ecological wellbeing of biodiversity.

Goal of the assignment

To refurbish ICE website to a user-friendly site that will be instrumental for information and knowledge sharing. The website will be key to ICE’s mission, vision and objectives as outlined in the organization’s strategic plan 2022-2026.

Scope of the assignment

The vendor is expected to;

• Dynamize ICE website and social media pages
• Design website and social media banners
• Link website to ICE social media pages
• Upload new content
• Upload photos and videos
• Update plugins
• Update Google Map
• Increase the existing websites dynamism
• Update SEO
• Update website security
• Align website fonts

Obligations of ICE as the contracting authority

The contracting authority shall be obliged to;

• Provide all documents necessary for the review
• Provide a website outline with menu labels and desired sub-menus
• Provide Content including text, photos and videos
• Pay the agreed charges - 30% at commencement and clear the remaining 70% balance after completion of assignment.
• Deduct and submit withholding tax to KRA as required by the laws of Kenya

Obligations of the consultant

• Develop a website with 10 main navigation bars and their sub-pages using WordPress Content Management System
• Complete the assignment within a month after signing of contract
• Maintain confidentiality in all his/her dealings with ICE
• Return all the materials both hard and soft shared by ICE (in case any)
• Submit a draft within 10 days for review
• Train dedicated ICE staff on website management

NB:

1. The vendor shall not sub-contract another party to undertake the assignment.

Qualifications 

Vendor’s Profile, Qualifications, and skills

To qualify for this assignment, the vendor should possess the following skills

• Professional training in web design (Degree of diploma in web design)
• Proficiency in English
• Possess excellent editing skills for content and photos
• Excellent communication skills
• Creative and passionate about design
• Have an eye for detail
• Ability to build a website using WordPress Content Management System

How to apply

Qualified and interested vendors are invited to submit their expression of interest to undertake the above assignment by sending a quotation 2^nd September, 2022 to procure@icekenya.org and cc. martin@icekenya.org and info@icekenya.org.

Please send your quotation together with an indication of your availability, detailed profile (CV) and portfolio showcasing similar assignments. Also provide in the technical proposal an interpretation of the Terms of Reference and work plan.

Reporting to:            Director

Location:                  Garden Estate, off Thika Road, along Garden Estate Road, Kenya

Contract:                  1 year renewable (subject to satisfactory performance)

The Institute for Culture and Ecology (ICE) is a national indigenous non-governmental organization (NGO) that was started in 2006 and is registered in Kenya under the NGO Coordination Act. ICE accompanies communities in rediscovering the value of local knowledge and local resources in livelihoods improvement and environmental conservation. ICE is seeking to recruit a highly competent individual to fill the position of Advocacy, Gender and Communications Officer.

Job summary

The Advocacy and Communications will be responsible in developing, organizing and executing a wide range of activities to influence policy on natural resources, agriculture and community livelihoods and gender and increase the visibility of the organization, and its work within its project areas. The officer will also play an integral part in networking, and maintain strong organizational partnerships with different stakeholders and actors.

Job Responsibilities.

• Develop advocacy/communication strategies and engagement plans in collaboration with the programme and project staff.
• Organize advocacy engagement and communication activities, media outreach and training.
• Support in development of content for annual newsletters, media, and other communication materials concerning ICE work.
• Create and maintain strong organizational partnerships with farmer groups, CBOs, county and national government, donor agencies and other likeminded organizations to achieve the intended goals.
• Ensuring that advocacy and communication activities are properly planned and implemented.
• Identify key opportunities in the short and long-term to influence policy processes.
• Support programme and project staff in capturing and documenting best practices and success stories.
• To represent the organization at meetings relevant to ICE work.
• Share the work of ICE with key constituents, funding partners, donor agencies, policy makers, network organizations and the media.
• Participate in project report writing and proposal development.
• Support in building collaboration with national, county government and civil society organizations and other relevant actors and stakeholders.
• Ensure gender mainstreaming in all programs of the organization.
• Carry out any other duties as may be assigned by the Director.

Qualifications

• University degree in Agriculture, Environmental Science, Natural Resource Management, Community Development  or a related degree from a reputable University.
• Five years demonstrable experience in communications and advocacy, working with farmer groups, community based organization, county and national government, donor agencies, and other like minded organizations.
• Experience in managing organization website, developing website content and managing social media accounts (twitter, Facebook, instagram, and Linkedin).
• Strong knowledge of local policy and advocacy context.
• Advanced working knowledge Ms Word, Ms Excel and Ms PowerPoint.
• Demonstrated knowledge and experience in Agroecology in an asset.
• Excellent written and oral skills in English and Kiswahili.

Applicants who meet the above minimum requirements are invited to send application letter illustrating how they meet the above requirements plus a detailed curriculum vitae with names and full phone contacts of three (3) current referees and quote current and expected remuneration. Only shortlisted candidates will be contacted for interview.

Applications should be addressed to;

The Director,

Institute for Culture & Ecology,

P.O Box 6270-01000, Thika, Kenya.

The application should be sent to procure@icekenya.org and cc. martin@icekenya.org by Wednesday, 4th August, 2021 at 5.00pm. Please do not fill the online application, only applications sent through the given emails will be accepted.

Reporting to:            Director

Location:                  Garden Estate, off Thika Road, along Garden Estate Road, Kenya

Contract:                  1 year renewable (subject to satisfactory performance)

The Institute for Culture and Ecology (ICE) is a national indigenous non-governmental organization (NGO) that was started in 2006 and is registered in Kenya under the NGO Coordination Act. ICE accompanies communities in rediscovering the value of local knowledge and local resources in livelihoods improvement and environmental conservation. ICE is seeking to recruit a highly competent individual to fill the position of Monitoring & Evaluation Officer.

Job summary

The position holder will be responsible for taking a lead in monitoring and evaluation aspects of the organization projects, developing M&E tools, and ensuring their effective implementation in line with the organization’s thematic areas. The officer should have expertise in natural resource management, community livelihoods and development.

Job Responsibilities

• Develop standardized M&E tools and ensure their implementation in line with the project’s thematic areas.
• Develop and review M&E work plan in line with the programme thematic areas and objectives.
• Work with the programme and project officers to ensure that programme indicators are tracked through regular field visits.
• Establish and maintain quality standards for data collection, analysis and reporting.
• Develop and manage a database system for monitoring and evaluation.
• Responsible for the collection and analysis of different data in relation to the project activities.
• Build the capacity of the programme and project staff to effectively implement the M&E tools and processes.
• Ensure programme reviews and planning.
• Support programme and project staff in capturing and documenting best practices and success stories.
• Support in projects reporting and project proposal development.
• Participate in networking forums for National and County governments and other relevant stakeholders.
• Carry out any other duties as may be assigned by the Director.

Qualifications

• Bachelor’s Degree in Agriculture, Environmental Science, Natural Resource Management, Community Development, Post-graduate degree in Monitoring and Evaluation, or Project Management or related field from a University recognized in Kenya.
• Five years working experience in M&E related environmental context.
• Advanced working knowledge Ms Word, Ms Excel, Ms PowerPoint and computer statistical packaged.
• Demonstrated experience in capacity building.
• Demonstrated ability to meet deadlines and to write clearly and accurately.
• Excellent communication and interpersonal skills.
• Proven ability to work autonomously, in teams and multidisciplinary.

Applicants who meet the above minimum requirements are invited to send application letter illustrating how they meet the above requirements plus a detailed curriculum vitae with names and full phone contacts of three (3) current referees and quote current and expected remuneration. Only shortlisted candidates will be contacted for interview.

Applications should be addressed to;

The Director,

Institute for Culture & Ecology,

P.O Box 6270-01000, Thika, Kenya.

The application should be sent to procure@icekenya.org and cc. martin@icekenya.org by Wednesday, 4th August, 2021 at 5.00pm. Please do not fill the online application, only applications sent through the given emails will be accepted.