Vacant Position:                     Communications and Gender Officer Reporting to:                           Executive Director  Location:                                  Garden Estate, off Thika Road, along Garden Estate Road, Kenya Contract:                                  1 year (renewable) Application Deadline:            15th July 2024  

1. Background

The Institute for Culture and Ecology (ICE) ICE is seeking to recruit a qualified individual to fill the position of Communications and Gender Officer.   ICE is a national Non-Governmental Organization (NGO) that was started in 2006 and is registered in Kenya under the NGO Coordination Act. ICE vision is one of empowered communities living in healthy ecosystems. ICE mission is to accompany local communities in harnessing indigenous knowledge for environmental conservation and realization of sustainable livelihoods.  

2. Job Summary

The Communications and Gender Officer will be responsible for devising and executing communication strategies and also working towards integrating gender perspectives, fostering equality and empowerment across all organizational and target community initiatives.  

1. a) Main duties and responsibilities – Communications

• Develop and implement communication strategies that promote healthy ecosystems, sustainable livelihoods and socio-economic empowerment of the people.
• Create compelling content, including written materials, multimedia presentations, and promote social media campaigns to raise awareness on issues related to healthy environment, sustainable livelihoods and socio-economic empowerment of the people.
• Manage and regularly update organization’s social media platforms and website.
• Collaborate with internal teams and external partners to ensure that communication efforts align with organizational goals, values, vision and mission.
• Conduct research and analysis on current trends in communication including challenges, and opportunities informing communication strategies and decision-making processes.
• Organize and facilitate workshops, training sessions, and events to educate staff, volunteers and community members on best practices in communication.
• Monitor and evaluate the effectiveness of communication initiatives, utilizing metrics and feedback to continuously improve communication strategies and outcomes.
• document success stories, case studies and upload them in website and social media platforms.
• Ensure prompt compilation of organization’s annual report and biannual magazine.

1. b. Main duties and responsibilities – Gender

• Spearhead mainstreaming gender perspectives in organizational programmes and fostering a culture of gender inclusivity and diversity within the organization.
• Act as a liaison and advocate for gender-related matters within the organization, conveying its stance and values through media interactions, public engagements, and other platforms.
• spearhead research on policies and trends in the field of gender and sharing insights and recommendations with internal and external stakeholders.
• spearhead social media campaigns to raise awareness and engage stakeholders on gender-related issues.
• Advocate for policy changes and institutional reforms that promote gender equity, equality and rights, leveraging communication channels to drive awareness and take necessary action.
• Develop and implement strategies that incorporate gender perspectives and promote gender equality and empowerment initiatives.

3.     Qualifications

• Bachelor's degree in communication or related field from a recognized university.
• Undertaken short/some course on gender studies, sociology, international development or related studies in addition to a degree in communication. Those with this will have added advantage.
• Those with master's degree in communication will have an added advantage.
• Experience of a minimum of 5 years in communication in a not- for-profit organization.
• Demonstrated experience in developing and implementing communication strategies for an organization.
• Ability to document success stories, case studies and upload them in website and social media platforms.
• Excellent writing and verbal communication skills, with ability to craft compelling messages for diverse audience and platforms.
• Proficiency in multimedia content creation, including graphic design, video production, and social media management.
• Experience in conducting research and analysis to inform communication strategies and decision-making processes.
• Ability to work collaboratively with diverse stakeholders, including internal teams, external partners, and community members.
• Ability to compile project reports, magazines and other documents for information dissemination or sharing
• Some knowledge of monitoring and evaluation to assess the effectiveness of communication initiatives and make data-driven improvements.
• Commitment to promoting gender equity and equality, social justice, and human rights, with a passion for creating positive change through communication and advocacy.

4.     How to apply

Applicants who meet the above qualifications and requirements are invited to send application (attach word document) and attach a detailed curriculum vitae with names and full phone contacts of three (3) current referees. They should quote current and expected salary. Only those who meet the above criteria will be shortlisted and invited for interview. Applications should be addressed to;   The Director, Institute for Culture & Ecology, P.O Box 6270-01000, Thika, Kenya.   Applications should be sent via email to: procure@icekenya.org and cc. martin@icekenya.org by 15^th July 2024.   NB: Please do not fill the online application. Only applications submitted through the given emails will be accepted.

The Institute for Culture & Ecology is sourcing for Medical Insurance cover quotations for year 2024/2025 from qualified medical insurance service providers. Kindly send expression of interest to Institute for Culture and Ecology for more details. The expression of interest with profile of the company should be sent to procure@icekenya.org  and copied to martin@icekenya.org by 5.00pm Monday, 3rd June 2024.

Background The Institute for Culture and Ecology (ICE) is a national indigenous Non-Governmental Organization (NGO) that was started in 2006 and is registered in Kenya under the NGO Coordination Act. ICE vision is one of empowered communities living in healthy ecosystems. ICE mission is to accompany local communities in harnessing indigenous knowledge for environmental conservation and realization of sustainable livelihoods. ICE is seeking to recruit qualified individuals to fill the position of Finance Manager. Position Title:     Finance Manager Reporting to:      Director Location:            Garden Estate, Exit 7, Off Thika Road, Nairobi Contract:            1 year renewable (subject to satisfactory performance) General Job Summary: The position holder will be responsible and accountable for administrative & financial operations, grant management, budgets preparations and budget monitoring, financial reporting, development & implementation of financial and administrative policies Main Duties and responsibilities

• Ensure that the finance and administration department comply with laid down policies, procedures and regulations.
• Monitor grants management and financial transactions to ensure compliance with approved budget lines, fund accounting requirements and organizational financial policy.
• Review all payment vouchers prepared by the finance officer for payments and ensure proper documentation and that the costs are reasonable and allowable.
• Review all financial, cash and bank reconciliations for completeness and accuracy.
• Organize the preparation, approval, and execution of budget and ensure adequate budget control practices.
• Design, develop and update financial, procurement and other administrative policies and procedures.
• Co-ordinate the annual audit and follow-up on recommendations and action points raised by auditors.
• Review both organizational and donor financial reports for compliance with the reporting requirements of the organization and donors.
• Ensure all donors and funders or partners contractual obligations and deadlines are met.
• Maintain up-to-date information on grants in hard and soft copy.
• Ensure that all statutory requirements of the organization are met or adhered to.
• Maintain an effective, efficient and up-to-date staff records and filing system including contracts, leave, medical, awards, discipline, etc
• Maintain full up-to-date records and archives of employee files and other documents.
• Supervise finance and administration staff.
• Support in fundraising efforts.
• Acts as finance advisor to the Director.
• Perform any other duty as may be assigned by the Director.

Qualifications

• A Bachelor’s degree in business, commerce or finance from a recognized academic institution.
• Professional accountancy qualifications i.e., CPA K
• Proven Knowledge of QuickBooks
• Very good knowledge of Microsoft office applications
• Excellent planning and organizational skills
• Excellent reporting, communication, and presentation skills
• Experience of a minimum of 5 years in a not- for-profit organization, three of which must be overseeing donor grants.
• Those with higher degree in business or financial management will have an added advantage

Applicants who meet the above minimum requirements are invited to send application letter illustrating how they meet the above requirements plus a detailed curriculum vitae with names and full phone contacts of three (3) current referees. They should quote current and expected remuneration. Only shortlisted candidates will be contacted for interview. Applications should be addressed to; The Director, Institute for Culture & Ecology, P.O Box 6270-01000, Thika, Kenya. The application should be sent to procure@icekenya.org and cc. martin@icekenya.org by Tuesday, 16^th April, 2024 at 5.00pm. Please do not fill the online application, only applications sent through the given emails will be accepted.  

The Institute for Culture and Ecology (ICE) is a national indigenous Non-Governmental Organization (NGO) that was started in 2006 and is registered in Kenya under the NGO Coordination Act. ICE vision is one of empowered communities living in healthy ecosystems. ICE mission is to promote harnessing of indigenous knowledge for environmental conservation and sustainable livelihoods of local communities. ICE is desirous to improve its cash management, fixed asset management, financial data entry and reporting for improved financial management resulting to increased effectiveness and efficiency in its financial operations. Therefore, ICE would like to procure SAGE 200 Evolution ERP. Click here for a more detailed terms of reference. Interested service providers should submit their technical and financial proposal by email to; procure@icekenya.org and CC martin@icekenya.org by 10^th November, 2023 at 5.00pm. Only proposals submitted through the emails provided will be accepted.

The Institute for Culture & Ecology is sourcing for Medical Insurance cover quotations for year 2023/2024 from qualified medical insurance service providers.

Kindly send expression of interest to Institute for Culture and Ecology for more details. The expression of interest with profile of the company should be sent to procure@icekenya.org  and copied to martin@icekenya.org by 5.00pm Friday, 31st May 2023.