TERMS OF REFERENCE FOR DOCUMENTARY OF COMMUNITY FOREST ASSOCIATION ( CFA) PRACTICES IN UPLANDS FOREST (VIDEOGRAPHY AND PHOTOGRAPY SERVICE PROVISION)

1.INTRODUCTION:

The Institute for Culture and Ecology (ICE) is a national indigenous non-governmental organization that was started in 2006. Registered in Kenya under the NGO Coordination Act, ICE was founded out of a visible need to promote the inherent and natural role of culture in environmental and resource management in Kenya. ICE accompanies communities as they rediscover the value of local knowledge and naturally endowed resources/potentials in the process of livelihoods improvement and environmental conservation. The vision for this engagement is empowered communities harnessing indigenous and local knowledge for healthy people and ecosystems.

2.BACKGROUND

Institute for Culture and Ecology (ICE) has been working with Uplands Community Forest Association for the past five years, supporting review of their Participatory Forest Management Plan (PFMP), restoration of degraded forest sites as well as income generating activities based on user rights. More specifically, ICE has been supporting the CFA to implement activities on:

• Bee keeping
• Mushroom growing
• Growing of indigenous trees
• Capacity building for establishment of botanical garden for medicinal trees

ICE has also worked with Water Resource User Associations (WRUAs) in the same ecosystem focusing mainly on capacity enhancement for coordinated management of water resources. A key concern when working with WRUAs and CFA in Uplands Forest Ecosystem was the lack of complementarity in approaches to project implementation despite working in the same ecosystem. Certain outcomes have however been realized and diverse lessons learnt during the implementation, and these are the targets of this documentation process

Institute for Culture and Ecology (ICE) is looking for a consultant/company to carry out a documentation exercise of CFA practices in Uplands Forest.

    3.OBJECTIVES

• To prepare a video documentary of the different community projects being implemented by Uplands Community Forest Association
• To document community aspirations (CFA and WRUAs) for sustainable conservation of Uplands Forest

   4.SCOPE OF WORK

The consultant is expected to confine the work to documentation of community projects based on user rights as follows; 1) Document the perceptions of CFA members about ecosystem benefits from Uplands Forest; 2) Document perceptions of members of WRUAs about their benefits from water resources in Uplands Forest; 3) Document views of other stakeholders on holistic conservation of ecosystems.

4.1 Specific tasks for the consultant

The consultant will work with ICE project team to take footage and photos, develop the documentary and develop a photo story in line with the agreed schedule, the consultant will be required to:

• Attend an inception meeting on an agreed date before starting the project
• Develop a script with close consultations with ICE
• Be available for the video and photo shooting process in the field
• Take a range of photos during the field work
• Develop a 10-minute video showcasing the CFA projects and comments from diverse stakeholders
• Provide ICE with the raw footage of all videos and photos taken during the assignment after the final versions of documentary and photo-story
• Edit and share 30 clear photos from the assignment as will be guided by ICE team.

     5.DURATION OF THE ASSIGNMENT

 The assignment is expected to take 21 days from the date of signing the contract

     6. COPYRIGHT

All information pertaining to this work (documentary, audio, digital, project documents, etc.) belonging to the ICE, which the Consultancy firm may come into contact within the performance of his/her, duties under this consultancy shall remain the property of the ICE who shall have exclusive rights over their use.

7.REQUIRED QUALIFICATIONS AND EXPERIENCE

• Diploma in Media Studies, or related field.
• At least three (3) years of professional experience in videography/ video editing.
• Demonstrated experience of the conception, production and editing of environmental video documentaries or related projects
• Ability to operate under strict timelines and apply high production and technical standards for the purpose of maintaining high level of professionalism
• Proven track record of successful production on related subjects.

 8. HOW TO APPLY

Qualified candidates are requested to submit one document of up to 20 pages with both technical and financial proposals, covering their understanding of the assignment and methodology, attach CV (or CVs for those working as a team) indicating work experience relevant to the consultancy. Include at least 2 reference letters from previous clients. Attach company profile, samples of similar assignments undertaken either as links or an attachment, including the camera model (s) to be used.  On the subject line on your email please indicate “Video documentary and photography Services”. Only shortlisted candidates will be contacted. Applications should be sent by email to procure@icekenya.org  and cc. martin@icekenya.org, not later than  4th October 2024, at 5.00pm.