Institute for Culture and Ecology

Request for Bids

Provision of external audit services for period 2024 to 2027

Requisition Ref No. FIN/AUDIT/01-2024

1. About the Organization and Consultancy

The Institute for culture and Ecology (ICE) seeks quotation for provision of external audit services from independent qualified auditors for the period 2024 to 2027. The successful firm can serve as ICE’s external Auditor for three years.

The primary objective of an audit is to obtain and evaluate the financial statements of ICE and express an opinion as to whether the financial statements reflect a true and fair view of the financial position of the organization. The audit will be performed in accordance with International Financial Reporting Standards (“IFRS”) and International Standards of Auditing (“ISA”).

The Institute for Culture and Ecology (ICE) is a national indigenous non-governmental organization founded in 2006 and registered under the NGO Coordination Act of 1990. ICE was founded out of a visible need to promote the inherent and natural role of culture in environmental and resource management in Kenya. ICE works with farmers, community groups and schools in Tharaka Nithi, Machakos, Meru, Murang’a, Embu and Kiambu counties. ICE head office (secretariat) is in Nairobi, Kenya.

B.      Duties and Responsibilities of the Auditor

i) Express a professional opinion on financial statements of the Institute for Culture and Ecology on whether the statements fairly present in all material aspects, the financial position at the end of each financial year, and were prepared in accordance with recognized accounting principles, standards and all relevant laws and regulations.

ii) Confirm that the books of accounts provide the basis for preparation of the organization’s financial statements.

iii) Review and give an opinion on the adequacy and effectiveness of the risk management system, internal controls, financial management practices and supporting documents maintained by ICE.

iv) Review and give an opinion on adequacy, transparency and fairness of the procurement processes as employed by ICE.

v) Review and give an opinion on adherence by ICE to national laws, its own internal controls and funding partner’s agreements.

vi) Provide recommendation for improvements on any inadequate process or practice employed by ICE as will be noted during the audit exercise.

vii) Provide necessary assurances to ICE’s external parties seeking to authenticate either the process or output of the audit undertaking

C.      Qualifications of the Audit Firm

i) Should be registered with the Institute of Certified Public Accountant (ICPAK), has a current practising license.

ii) An Engagement Partner with over 5 years’ auditing experience, with sound knowledge of donor funded projects.

iii) The firm should have relevant experience in accounting & auditing of donor funded organizations. A Quality Assurance Review by ICPAK is added advantage

iv) The firm should demonstrate that it has the capacity, capability and experience required to undertake the audit within 14-20 days.

v) The firm must have a physical address and valid business permit.

vi) The firm should hold a valid Tax compliance certificate.

D.      Bidding details

Interested entities should submit an expression of interest with the following.

• Confirmation of the firm’s understanding of the Terms of Reference.
• The firm’s capability and capacity to deliver on the Terms of Reference.
• Organizational profile preferably demonstrating previous working experience with Not-for-Profit donor funded entities.
• Proof of registration with ICPAK and Partners’ Practicing Certificates.
• Financial proposal detailing proposed fees and/or expenses.

The proposal package should be submitted via email to procure@icekenya.org and cc to martin@icekenya.org by 28^th November, 2024 at 5.00pm

Bids/Proposal should be addressed to:

The Director,

Institute for Culture and Ecology (ICE)

P.O Box 6270 – 01000,

Thika, Kenya.

Any other ENQUIRIES related to this RFB should be channeled to martin@icekenya.org